JOB DESCRIPTION

 

The attendance clerk’s main focus is to identify attendance patterns, handle all attendance communications, track chronically absent students, work with the administration to reduce truancy, create incentives for students to want to attend school, and work with families to find solutions to their attendance issues.

 

PRIMARY DUTIES AND RESPONSIBILITIES

• Daily attendance reconciliation in Infinite Campus

• Enter sub-attendance rosters into Infinite Campus

• Maintain and run daily, weekly, monthly, and quarterly attendance reports

• Send weekly attendance letters to parents/guardians reporting their student’s exact number of absences to date

• Attendance auto calls and text messages

• Inform the administration of students who hit:

• 6 absences

• 8 absences

• 10 absences

• 12 or more absences

• Keep track of:

• Habitual tardies

• Habitual early outs

• Skipped classes

• Attendance Patterns, ex. B. Smith is absent every Tuesday

• Works with the administration to identify truant students and issue truancy citations

• Schedule required parent conferences with administrators to discuss excessive absences

• Create attendance contracts

• Create incentives for students to want to attend school

• Work with families to find solutions for their attendance issues, for example, Setting up carpools, offering scholarships to Champions

• Receptionist coverage when needed

• Health office coverage, if needed

• Filing

• Other duties as assigned by administration, head registrar, registrar, and office manager

 

PREFERRED EDUCATION AND EXPERIENCE

• Minimum high school diploma

• Preferred Associates degree

• Spanish speaking

• Infinite Campus

• Google suite

• Strong communication skills, both verbal and written

• Strong computer skills

• Works well in a team environment