Position Summary

The Attendance/Office Clerk supports the daily operations of the school by maintaining accurate student attendance records and providing administrative support to the front office. This position serves as a key point of contact for students, parents, staff, and visitors and helps ensure efficient office operations while promoting a positive and welcoming school environment.

Key Responsibilities

Attendance Management

Accurately record, monitor, and maintain daily student attendance records.
Review attendance submissions and verify absences, tardies, and early dismissals.
Contact parents and guardians regarding attendance concerns and missing documentation.
Generate attendance reports and maintain records in accordance with school, district, and state requirements.
Assist administration with attendance interventions and truancy-related documentation.
Maintain confidentiality of student attendance and educational records.

Front Office Support

Greet and assist students, parents, visitors, and staff in a professional and courteous manner.
Answer and direct incoming phone calls and respond to general inquiries.
Receive, sort, and distribute mail and deliveries.
Assist with student sign-in/sign-out procedures and visitor management protocols.
Provide clerical support including filing, copying, scanning, and data entry.

Administrative Support

Maintain accurate student records and assist with enrollment and withdrawal processes as assigned.
Support office staff with scheduling, correspondence, and administrative projects.
Prepare forms, reports, and other documents as requested.
Monitor and maintain office supplies and assist with ordering materials when needed.
Support school events, activities, and operational functions as assigned.

Communication & Customer Service

Provide excellent customer service to families, staff, and community members.
Communicate effectively with parents regarding attendance procedures and school policies.
Assist in distributing school communications and announcements.
Support a positive school culture through professional and respectful interactions.

Other Duties

Maintain confidentiality of student and staff information.
Comply with all school policies, procedures, and safety protocols.
Perform other duties as assigned.

Qualifications

Required

High school diploma or equivalent.
Minimum of one (1) year of clerical, administrative, or customer service experience.
Strong organizational and time-management skills.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic office technology.
Strong verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred

Associate degree in Business Administration, Education, or related field.
Experience working in a K-12 school environment.
Experience with student information systems (Infinite Campus, PowerSchool, or similar).
Bilingual or multilingual abilities.

Key Competencies

Strong customer service and interpersonal skills.
Attention to detail and accuracy.
Ability to manage multiple priorities and deadlines.
Professionalism and discretion.
Problem-solving and organizational skills.
Ability to work collaboratively with students, families, and staff.

Work Environment

The Attendance/Office Clerk works in a fast-paced school office environment with frequent interaction with students, families, staff, and community members. The position requires extended periods of sitting, computer work, and telephone communication, as well as occasional standing, walking, and lifting of office materials up to 25 pounds. The role may require flexibility during peak enrollment periods, school events, and other operational needs.

Coral Academy of Science Las Vegas is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply.